For College-prep family · 9 Grok Bots

A college back office that tracks every deadline and keeps essays the student's own

9 Grok Bots for a family's application season: capture every portal notice, research the college list, coach essays without writing them, sequence deadlines, track aid, and chase recommendations — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
9 bots·3 domain specialists·Success metric: Deadline-safe and student-owned rate·Category: Household
The problem it targets

Holding a whole application season in one head — a dozen schools each with its own portal, deadline, essay prompts, test-score and recommendation requirements, plus FAFSA and CSS Profile dates and scholarship cutoffs — so a supplemental prompt gets missed, a fee waiver lapses, a recommender is never reminded, and every evening goes to logging into portals to see what still needs doing.

What you get

From day one

1

Every school email and portal notice logged the moment it lands, each requirement, essay prompt, and deadline captured and tagged by school — so nothing slips between a dozen portals.

2

A researched college list with cited deadlines, tests, and net price, plus a sequenced application calendar and reminders drafted for the student and portal notes ready for you to send.

3

Structured feedback on the student's own essay drafts that never writes a sentence for them, a financial-aid deadline tracker, recommendation reminders, and a one-page weekly status with every item linked to its source.

Meet the team

9 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Application Intake

intake
read-only
Watches & prepares — never sends
Capturing every school/portal/counselor notice into the tracker, tagged by school
Approves: duplicate flag; ambiguous-deadline escalation
3

College List Researcher

researcher
read-only
Watches & prepares — never sends
Cited deadlines, tests, prompts, and net price for each school
Approves: none (nothing leaves the family)
4

Essay Coach

drafter
specialist
Drafts for your review — you approve before anything leaves
Structured feedback on the student's own drafts; never writes prose
Approves: none sent; never edits the essay itself
5

Deadline Coordinator

coordinator
Drafts for your review — you approve before anything leaves
The application calendar; drafted reminders and portal notes
Approves: every message; every calendar hold
6

Financial Aid Tracker

tracker
specialist
Drafts for your review — you approve before anything leaves
FAFSA/CSS/scholarship deadlines and required documents
Approves: never files a form or moves money
7

Recommender Coordinator

drafter
Drafts for your review — you approve before anything leaves
Recommendation tracking; drafted requests and reminders to known teachers
Approves: every message before it is sent
8

Admissions Reporter

reporter
read-only
Watches & prepares — never sends
Weekly status: schools, essays, deadlines, aid, recommendations
Approves: none (nothing leaves the family)
9

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Researcher→Coach→Coordinator→Tracker→Coordinator→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts and gives feedback; it does not send or submit. Every reminder, note, and application waits for your approval.
  • ×It never writes, rewrites, or edits the student's essay prose — the essay stays the student's own work.
  • ×It never moves money, pays an application fee, or files a financial-aid form; you do those yourself.
  • ×It uses only your own tracker, drafts, and the people you already know, and reaches no one you have not chosen.
Deadline-safe
and student-owned rate
How you'll know it's working

One number, measured over time

Share of application, testing, and financial-aid deadlines captured and prepared before their due date, and share of essays that moved forward on the student's own work with feedback but no ghost-writing

Before day one

What you fill in — the bots never guess these

application-tracker
the header contract for the tracker every bot reads and writes.
reminder-messages
your own wording for reminders and portal notes.
essay-feedback
the feedback structure the coach fills in, with the never-rewrite rule stated.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training