For Event planner · 8 Grok Bots

An events back office that shortlists venues, builds the run-of-show, and tracks deadlines

8 Grok Bots for an events studio: capture every brief, draft RFPs from your roster, produce the run-of-show, draft banquet orders, and surface every permit and payment deadline — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Brief response and deadline-reliability rate·Category: Hospitality & events
The problem it targets

Running several events at once between site visits — fielding briefs with a date, headcount, budget, and objective; chasing venue and vendor bids across a dozen threads; rebuilding the run-of-show and catering guarantees from memory; and tracking every permit, insurance certificate, deposit, and cancellation deadline by hand — so briefs go cold, RFPs stall, and a missed permit or a slipped cue on show day puts the whole event at risk.

What you get

From day one

1

Every brief logged the moment it lands with date, headcount, budget band, and objective, triaged by event format — so nothing is lost between site visits.

2

A venue shortlist and RFP drafted from your own roster, a minute-by-minute run-of-show with cue sheet and crew call, and a banquet order drafted from the venue's own catering rates.

3

A running list of every permit, insurance certificate, deposit, and cancellation deadline surfaced before it is due, plus a one-page portfolio digest with every number linked to its source.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Event Intake

intake
read-only
Watches & prepares — never sends
Capturing every brief into the event log; format and objective triage
Approves: ambiguous-scope flag; duplicate flag
3

Venue Sourcer

researcher
specialist
Drafts for your review — you approve before anything leaves
Venue shortlists and RFPs from your own roster; bid comparison
Approves: every RFP before it goes out
4

Run-of-Show Producer

coordinator
specialist
Drafts for your review — you approve before anything leaves
Minute-by-minute run-of-show, cue sheet, and crew-call staffing plan
Approves: every crew message; every calendar hold
5

BEO Drafter

drafter
specialist
Drafts for your review — you approve before anything leaves
Banquet event orders and catering-guarantee sheets from venue rates
Approves: every BEO before it is signed
6

Permit & Insurance Tracker

tracker
Drafts for your review — you approve before anything leaves
Permit, COI, deposit, and cancellation deadlines from signed documents
Approves: any filing; any payment
7

Event Reporter

reporter
read-only
Watches & prepares — never sends
Weekly portfolio digest: deadlines, budget vs actual, open risks
Approves: none (nothing leaves the studio)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Sourcer→Producer→Drafter→Tracker→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every RFP, message, banquet order, and post waits for your approval.
  • ×It uses only your own roster, event log, and opted-in contacts. It does not buy lists, pull a directory, or reach anyone who has not opted in.
  • ×It never books, signs, or files anything, never moves or collects money, and never files a permit or submits a certificate without your decision.
  • ×It never quotes a venue or catering rate that is not on your roster.
Brief
response and deadline-reliability rate
How you'll know it's working

One number, measured over time

Share of new event briefs logged and answered with a venue shortlist the same week, and share of permit, insurance, and payment deadlines surfaced with lead time before they are due

Before day one

What you fill in — the bots never guess these

brief-log
the header contract for the event log every bot reads and writes.
venue-roster
your own venues and vendors with rates. Bids and shortlists come only from here.
catering-rates
the venue's own catering and rental rates.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training