For Field-service scheduler / dispatcher · 8 Grok Bots

A dispatch back office that keeps every window and every tech on track

8 Grok Bots for a field-service dispatcher: capture every work order, match each job to a qualified tech, sequence routes, draft honest arrival windows, and watch every SLA — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·2 domain specialists·Success metric: Window-hit rate and board coverage·Category: Corporate roles
The problem it targets

Holding the board together by hand — logging every call and work order, matching each job to a tech by skill and zone, sequencing routes so windows are makeable, texting customers their arrival times and re-texting when a job runs long, reshuffling the whole board the moment an emergency or a no-show lands, and reconciling at day end what got done, what slipped, and why — so jobs get double-booked, techs backtrack across town, and a missed window is found out from an angry customer instead of the board.

What you get

From day one

1

Every incoming work order captured with its address, trade, priority, and window, and each job matched to a technician whose skill, certification, and zone actually fit.

2

Each tech's route sequenced so arrival windows are makeable, plus drafted arrival and running-late messages ready for you to send when a job slips.

3

A live watchlist of every appointment window and SLA at risk, and a one-page end-of-day recap of what got done, what slipped, and what to reboard tomorrow.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Work Order Intake

intake
read-only
Watches & prepares — never sends
Capturing every call and work order into the log; flagging missing details and duplicates
Approves: dispatcher confirms flagged details; nothing sent
3

Dispatch Board Builder

coordinator
specialist
Drafts for your review — you approve before anything leaves
Matching each job to a qualified tech by skill, certification, and zone
Approves: every assignment before it is committed
4

Route Sequencer

specialist
read-only
Watches & prepares — never sends
Sequencing each tech's stops into a makeable route with estimated windows
Approves: none (nothing leaves; the dispatcher commits windows)
5

Customer ETA Notifier

drafter
Drafts for your review — you approve before anything leaves
Arrival-window, on-the-way, and running-late drafts to customers
Approves: every message before it is sent
6

SLA Window Tracker

tracker
read-only
Watches & prepares — never sends
Watching every window and SLA clock; surfacing the ones at risk
Approves: none (nothing leaves; the dispatcher moves)
7

Dispatch Day Reporter

reporter
read-only
Watches & prepares — never sends
The end-of-day recap with every number traced to its rows
Approves: none (nothing leaves; the dispatcher reboards)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Builder→Sequencer→Notifier→Tracker→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every customer message and every assignment waits for your approval.
  • ×It never commits a tech to the board, moves a window, or dispatches on its own — the board is yours.
  • ×It works only your own opted-in customers. It does not buy lists or reach anyone you have not chosen.
  • ×It never matches a job to a tech missing the required skill or a current certification, and it never grants or overrides a certification.
Window-hit
rate and board coverage
How you'll know it's working

One number, measured over time

Share of jobs that hit their promised arrival window and share of open work orders that carry a matched tech, a committed window, and a sequenced route before the day starts

Before day one

What you fill in — the bots never guess these

work-order
the header contract for the work-order log every bot reads.
skill-matrix
your technician skill, certification, and zone matrix. Qualification comes only from here.
customer-messages
your own wording for arrival, on-the-way, and running-late messages to your opted-in customers.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training