For Fractional COO / operations consultant · 8 Grok Bots

An operating system for every client you run, kept current between visits

Grok Bots for a fractional COO: keep each client's priorities current, draft SOPs from how the team really works, build the weekly scorecard, assemble the leadership agenda and notes, and watch runway — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Operating-currency and scorecard-readiness rate·Category: Professional services
The problem it targets

Holding several clients' operating systems in one head at once — re-deriving each scorecard from raw exports, writing SOPs from scratch after every process conversation, rebuilding the leadership-meeting agenda and last-time's actions before each session, and reconstructing the runway and metric trend from a cold spreadsheet — so a priority slips between visits, a number is quoted from memory, a process lives only in one person's head, and runway pressure is noticed a month too late.

What you get

From day one

1

Every client's priorities and open issues logged and kept current between visits, plus a cited read of the tool stack and vendor spend to show overlap and risk.

2

SOPs and process maps drafted from how the team actually works, and a leadership-meeting agenda built from prior actions, priorities, and off-track metrics with notes drafted for you to send.

3

A weekly scorecard built from the real metric exports and a runway watch that flags early cash pressure, every number traceable to its source row.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Engagement Intake

intake
read-only
Watches & prepares — never sends
Logging new priorities, issues, and decisions; keeping each client's operating log current
Approves: priority/owner changes for the consultant to confirm
3

Vendor & Systems Analyst

researcher
read-only
Watches & prepares — never sends
Cited read of the tool stack and vendor spend — overlap, risk, unused licenses, gaps
Approves: none (nothing leaves; reads are internal)
4

Process Mapper

drafter
specialist
Drafts for your review — you approve before anything leaves
SOPs and process maps from how the team really works, unclear handoffs flagged
Approves: every SOP before it becomes the standard
5

Cadence Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Leadership agenda from prior actions and metrics; drafted notes and next-step owners
Approves: every agenda and note before it is sent or shared
6

Scorecard Reporter

reporter
read-only
Watches & prepares — never sends
Weekly scorecard from the real metric exports, every figure traced to its row
Approves: none (nothing leaves; the client decides)
7

Runway Tracker

tracker
read-only
Watches & prepares — never sends
Runway and burn-driver watch from the exports, early pressure flagged
Approves: none (nothing leaves; never moves money)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
First-party, disclosed operating write-ups to the consultant's own opted-in network
Approves: every post before it is sent
The handoff — one shared chat
Intake→Analyst→Mapper→Coordinator→Reporter→Tracker
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every agenda, note, and message waits for your approval.
  • ×It never moves client money, pays a vendor, changes a live setting, or provisions a tool — those stay with the client.
  • ×It keeps each client's data inside that client's own log; it never mixes clients or shares anything outside the engagement without your approval.
  • ×It reports numbers only from the exports you supply and cites every figure; it never invents a metric.
Operating-currency
and scorecard-readiness rate
How you'll know it's working

One number, measured over time

Share of active clients whose top priorities and open operating issues are current between visits, and the share of leadership meetings that open with a scorecard and last-time's actions already assembled rather than rebuilt in the room

Before day one

What you fill in — the bots never guess these

operating-log
the header contract for the per-client operating log every bot reads and writes.
scorecard
the metric names, targets, and layout the scorecard is built into. Numbers come only from the exports you supply.
sop
the layout of a client-ready SOP the consultant can adjust.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

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Live sessions and replays to get you and your coworkers productive with your fleet fast.

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