For Knowledge manager · 8 Grok Bots

A knowledge base that captures what people know and keeps it findable and fresh

8 Grok Bots for a knowledge manager: capture tribal knowledge, place it in the taxonomy, draft articles from SME notes, audit stale pages, read the search logs for the questions with no answer, and report KB health — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Findable-and-fresh coverage rate·Category: Corporate roles
The problem it targets

Holding the whole knowledge base in one head — chasing SMEs for the thing only they know, writing it up into an article in the house template, deciding where it belongs in the taxonomy and how to tag it, hunting for stale pages nobody re-reviewed, and reading the search logs for the questions that turn up nothing — so knowledge stays trapped in chat, articles go untagged and unfindable, stale pages misinform, and "where is that documented?" has no answer.

What you get

From day one

1

Every incident thread, SME answer, and support resolution captured into one log with its source and a suggested home, so knowledge stops living in a dozen chat threads.

2

A draft article for each capture in your house template, placed in the taxonomy and tagged so search and browse both turn it up, with anything unsourced marked OPEN for an SME.

3

A ranked review-due list of stale and owner-less pages, a search-gap list of the questions readers could not find an answer to, and a one-page weekly KB health report with every number traceable.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Knowledge Intake

intake
read-only
Watches & prepares — never sends
Capturing tribal knowledge into the log with its source and a suggested home
Approves: none (nothing leaves; the log is internal)
3

Taxonomy Curator

specialist
specialist
Drafts for your review — you approve before anything leaves
Proposed placement and tags; flagged mis-filed, untagged, and orphaned pages
Approves: every tag change and re-filing before it lands
4

Article Drafter

drafter
specialist
Drafts for your review — you approve before anything leaves
Draft articles in the house template, sourced, with open questions flagged
Approves: every article before it is published
5

Freshness Auditor

tracker
read-only
Watches & prepares — never sends
The ranked review-due list — stale, owner-less, and superseded pages
Approves: none (nothing leaves; the manager acts)
6

Findability Analyst

researcher
read-only
Watches & prepares — never sends
The search-gap list from the failed-search log — missing and mis-titled articles
Approves: none (nothing leaves; findings are internal)
7

Adoption Reporter

reporter
read-only
Watches & prepares — never sends
Weekly KB health report with every number traced to its rows
Approves: none (nothing leaves; the manager acts)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
First-party "what's new in the KB" notes and SME review nudges to the manager's own opted-in contacts
Approves: every message before it is sent
The handoff — one shared chat
Intake→Curator→Drafter→Auditor→Analyst→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not publish. Every article, tag change, merge, and retirement waits for your approval and the article owner's before it replaces a live page.
  • ×It works only from sourced capture notes and the SMEs you point it to. It never records an unsourced claim as fact or writes an article as if it were the SME.
  • ×It reaches only your own opted-in team and SME network, as drafts you send. It never builds an audience it was not given or messages anyone on your behalf.
Findable-and-fresh
coverage rate
How you'll know it's working

One number, measured over time

Share of the KB that carries an owner, a current review date, and a place in the taxonomy, and the share of searched questions that turn up a matching article

Before day one

What you fill in — the bots never guess these

taxonomy
your category tree and tag scheme; the only source of how the KB is organized.
article
the house layout and metadata block every article follows.
capture-log
the header contract for the capture log every bot reads and writes.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training