For Landscaping / lawn care · 8 Grok Bots

A lawn-care back office that plans properties, packs the route, and bills the contracts

8 Grok Bots for a lawn crew: capture every property inquiry, draft priced service plans, sequence tight routes, plan mulch and chemicals, bill recurring contracts, and keep clients warm — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·4 domain specialists·Success metric: Plan-conversion and route-efficiency rate·Category: Home & trade
The problem it targets

Running a route-based crew business from the truck — taking new-property calls between stops, pricing service plans from memory, re-sequencing the day when a crew runs long or rain moves the mow, ordering mulch and chemicals the crew forgets to flag, and billing dozens of recurring contracts by hand — so inquiries go cold in peak season, routes waste fuel on windshield time, and recurring invoices slip.

What you get

From day one

1

Every property inquiry logged the moment it lands, in the caller's own words, with address and service asked for — so nothing is lost in peak season — plus a priced seasonal service plan drafted from your own rate card with the arithmetic shown, ready for you to check.

2

A proposed route sheet per crew that sequences stops by neighborhood and service day to cut windshield time, with confirmation and on-the-way notes drafted for you to send.

3

A per-job materials and chemicals plan that stages mulch, plants, and fertilizer and defers every application to your licensed applicator, drafted recurring-contract invoices, staged overdue reminders, and a one-page weekly season digest with every number linked to its source.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Route Inquiry Intake

intake
read-only
Watches & prepares — never sends
Capturing every property inquiry into the property book; address and service read
Approves: duplicate flag; missing-info flag
3

Property Plan Builder

drafter
specialist
Drafts for your review — you approve before anything leaves
Priced seasonal service plans from your rate card, with assumptions flagged
Approves: every plan before it goes out
4

Route Density Planner

coordinator
specialist
Drafts for your review — you approve before anything leaves
Proposed tight route sheets; drafted confirmations and on-the-way notes
Approves: every message; every booking
5

Materials & Chemicals Planner

specialist
specialist
Drafts for your review — you approve before anything leaves
Per-job mulch/plant/fertilizer plan; chemical inputs deferred to your applicator
Approves: every supplier order; every application
6

Billing & Collections

specialist
specialist
Drafts for your review — you approve before anything leaves
Drafted recurring-contract invoices and staged reminders
Approves: every send; any money movement
7

Season Reporter

reporter
read-only
Watches & prepares — never sends
Weekly digest: plans won/lost, route density, revenue, renewals, outstanding money
Approves: none (nothing leaves the shop)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Builder→Planner→Planner→Collections→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every message, service plan, invoice, and newsletter waits for your approval.
  • ×It uses only your own rate card, property book, and opted-in clients. It does not buy lists, gather contacts, or message anyone you have not chosen.
  • ×It never decides a chemical, rate, or application timing — those stay with your licensed applicator and the product label.
  • ×It never moves or collects money, and never quotes a price that is not on your rate card.
Plan-conversion
and route-efficiency rate
How you'll know it's working

One number, measured over time

Share of new-property inquiries turned into a priced service plan the same week, and the share of scheduled stops that fall on a tight route with contracts billed on time

Before day one

What you fill in — the bots never guess these

route-book
the header contract for the property and route book every bot reads and writes.
rate-card
your mow rates, seasonal-task prices, and markups. Prices come only from here.
invoice-templates
your own recurring-invoice and reminder wording.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training