For Property manager · 8 Grok Bots

A property back office that triages requests, dispatches work orders, and reconciles the rent roll

8 Grok Bots for a rental portfolio: log every maintenance request, draft work orders and access messages, renew leases on time, reconcile rent and delinquency, track compliance, and report to owners — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Request-response and notice-on-time rate·Category: Real estate
The problem it targets

Running the portfolio between unit turns — fielding maintenance requests and tenant messages across doors, deciding which are emergencies, dispatching vendors and scheduling access, chasing lease renewals and jurisdiction notice deadlines, reconciling the rent roll, drafting late-rent notices, and rebuilding each owner statement by hand — so requests slip, renewals lapse, notices miss their legal window, and delinquency grows before anyone has time to sit down with the ledger.

What you get

From day one

1

Every tenant maintenance request and message logged the moment it lands, tied to a unit, and triaged habitability emergency versus routine — so nothing slips between unit turns.

2

Work orders matched to your own vendors with tenant access messages drafted, plus lease renewal offers and legal notices drafted to the correct notice window for you to review and serve.

3

A reconciled rent roll with delinquency surfaced and late-rent notices drafted, a compliance and inspection calendar flagged before dates are due, and a monthly owner statement with every number linked to its source.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Request Intake

intake
read-only
Watches & prepares — never sends
Logging every request/message into the ticket log by unit; habitability triage
Approves: duplicate flag; emergency escalation
3

Work Order Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Vendor-matched work orders; drafted tenant access messages and dispatch order
Approves: every message; every calendar hold
4

Lease & Renewal Drafter

drafter
specialist
Drafts for your review — you approve before anything leaves
Renewal offers and legal notices drafted to the required notice window
Approves: every notice/offer before it is served
5

Rent Roll & Delinquency

specialist
specialist
Drafts for your review — you approve before anything leaves
Reconciled rent roll; drafted late-rent and pay-or-quit notices
Approves: every send; any money movement
6

Compliance & Inspection

specialist
specialist
Drafts for your review — you approve before anything leaves
Inspection, compliance, and permit dates flagged before due
Approves: every inspection notice before it is sent
7

Owner Statement Reporter

reporter
read-only
Watches & prepares — never sends
Monthly owner statements and portfolio digest, every number traceable
Approves: none (nothing leaves the office)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Coordinator→Drafter→Delinquency→Inspection→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send, serve, or file. Every message, notice, work order, and statement waits for your approval.
  • ×It uses only your own rent roll, lease terms, vendors, and opted-in resident lists. It does not buy lists, harvest contacts, or message anyone you have not chosen.
  • ×It never moves, applies, or waives rent or a deposit, and never serves a notice or files anything on its own.
  • ×It never screens or decides on a tenant or applicant, and never runs a lookup on a person.
Request-response
and notice-on-time rate
How you'll know it's working

One number, measured over time

Share of maintenance requests logged and triaged the same day with a work order proposed, and share of lease renewals and legal notices surfaced with lead time before their required date

Before day one

What you fill in — the bots never guess these

ticket-log
the header contract for the ticket log every bot reads and writes.
rent-roll
your units, tenants, rents, and balances. Rent figures come only from here.
notice-rules
your jurisdiction notice periods and lease terms. Notice windows come only from here.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training