For Receptionist / front desk · 8 Grok Bots

A front-desk back office that catches everything and drops nothing

8 Grok Bots for the person in the seat: log every call and walk-in, pre-register visitors, book appointments and rooms, draft the routine replies, track every callback, and hand off a clean day — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Nothing-dropped rate at the front desk·Category: Corporate roles
The problem it targets

Holding the whole front of the office in their head all day — catching every call and message and remembering who to route it to, chasing hosts before a visitor lands, booking appointments and conference rooms over email tag, retyping the same confirmations and directions, and reconstructing who still needs a callback at the end of a busy day — so a message gets dropped, a visitor waits at an empty desk, a room is double-booked, and the person leaves unsure what is still open.

What you get

From day one

1

Every inbound call, message, and walk-in logged the moment it lands, with who it is for and what they need, so nothing is dropped between a busy phone and a full lobby.

2

Expected visitors pre-registered with the host warned before they arrive, appointments and conference rooms proposed without the email tag and with double-bookings flagged, and the routine confirmations and directions drafted in your own words.

3

A callback tracker that surfaces every promise still owed and a one-page end-of-day handoff so you leave sure that nothing waiting was dropped overnight.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Front-Desk Intake

intake
read-only
Watches & prepares — never sends
Logging every call, message, and walk-in; proposing who each is for
Approves: routing to confirm; duplicate or closed to confirm
3

Visitor Coordinator

coordinator
specialist
Drafts for your review — you approve before anything leaves
Pre-registering expected visitors; drafted host alerts, arrival instructions, and reminders
Approves: every message; every sign-in entry
4

Appointment Scheduler

coordinator
Drafts for your review — you approve before anything leaves
Proposed appointment and room times, double-booking flags; drafted confirmations and directions
Approves: every message; every booking
5

Reply Drafter

drafter
specialist
Drafts for your review — you approve before anything leaves
Routine replies, confirmations, and directions from your saved wording
Approves: every reply before it is sent
6

Callback Tracker

tracker
read-only
Watches & prepares — never sends
The visitor and callback log — who still needs a reply and by when, overdue flagged
Approves: none (nothing leaves; you work each callback)
7

Desk Digest

reporter
read-only
Watches & prepares — never sends
The daily digest and end-of-day handoff, every item traced to its log row
Approves: none (nothing leaves; you decide what to work)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
First-party, disclosed posts and referral notes to your own opted-in contacts
Approves: every message before it is sent
The handoff — one shared chat
Intake→Coordinator→Scheduler→Drafter→Tracker→Digest
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every reply, confirmation, and reminder waits for your approval.
  • ×It works only your own front-desk log and the contacts your employer has given you. It does not look up or harvest anyone's details from outside.
  • ×It never books an appointment or a room, adds a visitor to the sign-in system, or answers a caller on its own — every one is your call.
  • ×It never speaks for your employer beyond your own saved wording, and it never states a time, name, or availability the log does not show.
Nothing-dropped
rate at the front desk
How you'll know it's working

One number, measured over time

Share of the day's inbound items — calls, messages, walk-ins, and expected visitors — that carry a logged owner and a resolved-or-flagged status by end of day, with no room double-booked

Before day one

What you fill in — the bots never guess these

front-desk-log
the header contract for the front-desk log every bot reads and writes.
reply-templates
your own wording for the routine replies, confirmations, and directions you send over and over.
callback-tracker
the header contract for the callback tracker and your rule for when a callback is overdue.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training