For Recruiting coordinator · 8 Grok Bots

An interview back office that keeps your panels booked and your candidates warm

A set of Grok Bots for a recruiting coordinator: book every interview across the whole panel, keep candidates informed between rounds, brief the interviewers, compile the feedback, and show where every req stands — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Time-to-schedule and scorecard completion·Category: Corporate roles
The problem it targets

Running interview logistics across a stack of open reqs — chasing three or four interviewers and a candidate onto one calendar, drafting the invites and the reschedules and the status updates, chasing scorecards nobody filled out after the debrief, and keeping every req's stage current — so interviews slip, candidates go quiet between rounds, feedback arrives late or not at all, and the hiring team asks where a req stands and nobody can say without opening five tabs.

What you get

From day one

1

Every interview booked across all the interviewers, the candidate, and the room or video link, with invites, confirmations, and reschedules drafted in your voice for you to send.

2

A warm, on-time message for every candidate between rounds, and a one-page prep brief for each interviewer so nobody walks in cold and no two cover the same ground.

3

A compiled debrief from each recorded interview and its scorecards — every claim timestamped — plus a weekly one-page status read on every open req with each count traceable to its ATS rows.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Interview Scheduler

coordinator
Drafts for your review — you approve before anything leaves
Times that clear the whole panel; drafted invites, confirmations, and reschedules
Approves: every message; every booking
3

Candidate Comms

drafter
specialist
Drafts for your review — you approve before anything leaves
Invites, confirmations, between-rounds updates, and reschedules in your voice
Approves: every message before it is sent
4

Scorecard Compiler

specialist
specialist
Drafts for your review — you approve before anything leaves
Compiled feedback from recorded interviews and scorecards, missing ones flagged
Approves: none (nothing leaves; the panel decides the score)
5

Interviewer Prep

researcher
read-only
Watches & prepares — never sends
Per-interviewer prep briefs and a coverage map so no two overlap
Approves: none (nothing leaves; briefs are internal)
6

Pipeline Tracker

tracker
read-only
Watches & prepares — never sends
Every candidate's stage and every open req current, stalls flagged
Approves: stage-change flags for you to confirm
7

Req Status Digest

reporter
read-only
Watches & prepares — never sends
Weekly open-req status with every count traced to its ATS rows
Approves: none (nothing leaves; the hiring team decides)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
First-party posts and messages to your own opted-in professional network
Approves: every post or message before it is sent
The handoff — one shared chat
Scheduler→Comms→Compiler→Prep→Tracker→Digest
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every invite, message, and reschedule waits for your approval.
  • ×It works only your own reqs and opted-in contacts. It does not source or cold-message new candidates.
  • ×It never scores a candidate or makes a hire/no-hire call, and it never drafts an offer or moves money — the decision is the hiring team's.
  • ×Candidate personal data stays inside your ATS and your systems; it is never stored or shared elsewhere.
Time-to-schedule
and scorecard completion
How you'll know it's working

One number, measured over time

How quickly an interview goes from requested to booked across all parties, and the share of interviews whose scorecards are returned before the debrief, so no candidate stalls and no feedback goes missing

Before day one

What you fill in — the bots never guess these

reqs
the header contract for the req and candidate log every bot reads and writes.
scorecard
your interview rubric: the competencies, ratings, and notes the compiled debrief follows.
candidate-messages
your own wording for interviewer invites, candidate confirmations, updates, and reschedules.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training