For School counselor · 9 Grok Bots

A student-support back office that keeps your caseload seen and your meetings ready

9 Grok Bots for a school counselor on an impossible ratio: flag who is overdue, brief every family meeting, research colleges and scholarships, draft plans and notes, track referrals, and build the caseload report — all as drafts you approve, and student records stay confidential.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
9 bots·3 domain specialists·Success metric: Check-in coverage and meeting-readiness·Category: Education
The problem it targets

Running a 400-to-1 caseload by hand — tracking who is overdue for a check-in, pulling together a student picture before every family meeting, researching colleges, scholarships, and community resources one student at a time, writing session and intervention notes from scratch, chasing parents by phone, and rebuilding the caseload report for administration every reporting period — so students slip through unseen, meetings happen unprepared, referrals go stale, and the data the district asks for is a scramble.

What you get

From day one

1

Your caseload kept current with an overdue-check-in flag on every student, so no one on a hundreds-deep caseload slips through unseen between passing periods.

2

A student brief before each meeting, a fit-list of college and scholarship options from your resource directory, and a success plan drafted from the record for you to shape.

3

Parent and guardian outreach drafted and family conferences proposed, plus factual session and intervention notes drafted for you to correct before anything enters a record.

Meet the team

9 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Caseload Organizer

intake
read-only
Watches & prepares — never sends
The caseload roster and overdue-check-in flags
Approves: none (nothing leaves; flags are internal)
3

College & Scholarship Researcher

researcher
read-only
Watches & prepares — never sends
Fit-lists of college, scholarship, and career options from the resource directory
Approves: none (nothing leaves; lists are internal)
4

Student Success Plan Drafter

drafter
specialist
Drafts for your review — you approve before anything leaves
Student success and academic plans drafted from the record, assumptions flagged
Approves: every plan before it is used with a student or family
5

Family Meeting Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Proposed conference times; drafted parent outreach, confirmations, agendas, and recaps
Approves: every message; every booking
6

Intervention Note Drafter

specialist
specialist
Drafts for your review — you approve before anything leaves
Factual session and intervention notes drafted from the counselor's jottings
Approves: every note before it enters the record
7

Community Referral Tracker

tracker
read-only
Watches & prepares — never sends
Referrals given and their follow-up status, each citing its note
Approves: none (nothing leaves; the counselor closes the loop)
8

Caseload Data Reporter

reporter
read-only
Watches & prepares — never sends
Reporting-period caseload picture with every number traced to its rows
Approves: none (nothing leaves; the counselor decides what to share)
9

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Organizer→Researcher→Drafter→Coordinator→Drafter→Tracker→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every parent message, plan, and note waits for your approval.
  • ×It works only your own records and opted-in contacts. It does not reach anyone you have not chosen.
  • ×It never enters a note into a student record, never makes a diagnosis or an intervention decision, and never shares a student detail outside the people you name.
  • ×It never surfaces a college, scholarship, or resource option that is not in your directory or a source you pointed to.
Check-in
coverage and meeting-readiness
How you'll know it's working

One number, measured over time

Share of caseload students who carry a current dated check-in or plan status, and how often the counselor walks into a family or student meeting with a ready brief instead of scrambling

Before day one

What you fill in — the bots never guess these

caseload
the header contract for the caseload roster every bot reads.
resource-directory
your college, scholarship, and community-resource list. Options come only from here and the sources you point to.
session-note
your school's note format so drafts match what the record expects.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

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