For Wedding venue · 8 Grok Bots

A booking desk that answers every date inquiry and keeps your calendar honest

8 Grok Bots for a wedding venue: answer every inquiry with real availability, track holds so no Saturday is double-promised, draft quotes and event orders, and coordinate the vendors you allow — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Inquiry response speed and calendar accuracy·Category: Hospitality & events
The problem it targets

Running the booking desk between tours — answering date inquiries against a calendar kept in three places, drafting quotes from a package sheet by hand, tracking which dates are held and when the holds expire, writing an event order for each booked wedding from scratch, and coordinating which vendors may come on site and when — so inquiries go cold, two couples get told the same Saturday is open, quotes go out slow, and the day-of setup lives only in the manager's head.

What you get

From day one

1

Every date inquiry logged and answered the same day with real availability and a tour offer, and a hold tracker that catches expiries and any two-couples-one-Saturday conflict before it burns you.

2

A rental quote drafted from your approved package and fee sheet with the arithmetic shown, and an event order for each booked wedding — spaces, capacity, setup, and timeline — ready for you to review.

3

Load-in and property-rules coordination notes for the vendors you allow on site, plus a weekly booking digest and a post-event recap with every number traced to its rows.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Inquiry & Tour Desk

intake
read-only
Watches & prepares — never sends
Logging every date inquiry; checking the calendar; drafting a same-day availability-and-tour reply
Approves: every reply for the owner to send
3

Availability & Hold Organizer

tracker
read-only
Watches & prepares — never sends
Tracking tentative holds and expiries; catching lapsed holds and date-and-space conflicts
Approves: none (nothing leaves; the owner releases or extends holds)
4

Package Quote Drafter

drafter
specialist
Drafts for your review — you approve before anything leaves
Itemized rental quotes from the approved package and fee sheet, assumptions flagged
Approves: every quote before it goes out
5

Event Order Drafter

drafter
specialist
Drafts for your review — you approve before anything leaves
Event orders — spaces, capacity, setup, timeline, access hours — from the signed package
Approves: every event order before it is issued
6

Preferred Vendor Coordinator

coordinator
specialist
Drafts for your review — you approve before anything leaves
Load-in and property-rules notes for allowed vendors; flagging off-roster vendors
Approves: every vendor note; any off-roster vendor
7

Event Recap Reporter

reporter
read-only
Watches & prepares — never sends
Weekly booking digest and post-event recaps with every number traced to its rows
Approves: none (nothing leaves; the owner decides what to share)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
First-party open-house invites, a property newsletter, and referral thank-yous to the venue's own opted-in contacts
Approves: every message before it is sent
The handoff — one shared chat
Desk→Organizer→Drafter→Drafter→Coordinator→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every reply, quote, event order, and vendor note waits for your approval.
  • ×It works only your own inbound inquiries and opted-in past clients. It does not buy lists or reach anyone you have not chosen.
  • ×It never confirms a date or converts a hold into a booking, and it never coordinates a vendor who is not on your approved roster — the booking and the roster are your call.
  • ×It never quotes a fee that is not on your approved sheet, and never sets a headcount above a space's rated capacity.
Inquiry
response speed and calendar accuracy
How you'll know it's working

One number, measured over time

Share of date inquiries answered the same day with real availability and a tour offer, and how cleanly the booking calendar reflects true holds, expiries, and confirmed dates with no double-holds

Before day one

What you fill in — the bots never guess these

inquiry-log
the header contract for the inquiry log the desk reads and writes.
package-fee-sheet
your approved packages, add-ons, guest tiers, and fees. Pricing comes only from here.
space-capacity
each space's rated capacity and setup options. An event order may never exceed these.
vendor-roster
your approved / preferred vendors and property rules. Only these vendors are coordinated.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

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